EZ-TC Guide

The $399 Fee Is Only One Part of the Cost Decision

Compare flat-fee coordination with doing the file yourself and carrying an employee.

Written by Bobby Boyde

EZ-TC charges a flat $399 per contract for buy-side or list-side coordination, plus $199 for pre-listing support. That answers the sticker-price question.

The harder decision is what the fee replaces. It may replace a few hours of paperwork, a recurring drain on selling activity, or the need to add payroll before the business is ready.

$399 Is the Price. Scope Determines Whether It Is Expensive.

A flat fee is easy to judge only after the scope is clear. A cheap TC who leaves the agent chasing signatures, title updates, and broker corrections is more expensive than a complete $399 service.

The EZ-TC pricing page lists buy-side and list-side coordination at $399 per contract. It includes document management, timeline tracking, scheduling, party communication, closing preparation, and compliance. Pre-listing support is $199.

Consider a Franklin agent with two closings in one month. On the first file, she spends 50 minutes opening the file in DotLoop, 35 minutes fixing a DocuSign envelope, 70 minutes following up with the lender and title company, and another 50 minutes preparing the broker upload. Nothing explodes. She simply loses more than three hours and pushes six lead follow-ups into the next day.

That is the less dramatic cost agents miss. Most file problems do not create a lawsuit or kill a closing. They break the selling rhythm in small pieces until prospecting becomes whatever fits around administration.

Per-File Support and Payroll Solve Different Problems

An employee is not the fair comparison when the workload rises and falls with executed contracts. Per-file support buys a defined outcome. Payroll buys capacity that the agent must train, supervise, and keep productive.

The U.S. Bureau of Labor Statistics Occupational Outlook Handbook lists 2024 median pay for secretaries and administrative assistants at $47,460 per year. That benchmark is broader than real estate, but it shows why adding staff is a different financial decision from paying for one active file.

The wage is not the full employer cost. The BLS March 2026 Employer Costs for Employee Compensation report says benefits accounted for 30.1% of private-industry compensation costs.

Option Best Fit Cost the Agent Must Count
Do it yourself Low file volume with protected admin time Lost selling blocks, interruptions, and personal file responsibility
Flat fee per file Uneven volume and a defined contract-to-close scope The fee plus fast agent responses on licensed decisions
Hire in-house Consistent work across files, marketing, database, and operations Salary, benefits, training, management, and backup coverage

The honest tradeoff with outsourced support is that the agent gives up some control over routine communication. A good coordinator needs an approved process and prompt access to the file. If every title update must sit in the agent inbox for two days, the process will still bottleneck at the agent.

The Right Price Is the One That Protects the Next Closing

The right decision comes from measuring what repeats, not guessing what an hour is worth. Track one month of file work by category. Include document cleanup, status calls, deadline checks, scheduling, broker corrections, and closing preparation.

Then compare the total with the work that did not happen. A missed prospecting block is not automatically worth a commission. It is still a real business tradeoff, especially when it occurs every week.

The EZ-TC model was built for agents who are not ready for payroll but do not want every file living in their personal memory. The same flat fee applies regardless of price point or transaction complexity.

A Brentwood agent with one clean cash deal may reasonably keep the file in-house. Another agent with a financed purchase, inspection repairs, appraisal questions, and multiple signers may decide $399 is inexpensive before the first amendment is drafted.

Do not hire a coordinator because paperwork is annoying. Hire one when the defined scope protects client communication, broker compliance, and the activity that creates the next transaction.

Frequently Asked Questions

It depends on what the service includes and what the agent would otherwise do personally. A $399 fee is harder to justify for a nearly finished file with no remaining coordination.

It is easier to justify when the coordinator opens the file, tracks dates, manages document collection, follows up with the parties, prepares closing, and organizes compliance from execution through closing.

Ask when the fee is earned and what happens if the transaction terminates. Per-contract pricing can support work that begins immediately, but the cancellation policy should be clear before submission.

Do not compare providers by headline price alone. Compare the termination policy, included tasks, add-on charges, and how much of the file still returns to the agent.

Per-file coordination is usually the lower-commitment option because the expense follows active transactions. An assistant may be the better value when the agent has steady work across transaction files, CRM upkeep, marketing, scheduling, and general operations.

The roles are not interchangeable. A TC owns a defined file process. An assistant provides broader capacity that still requires training and supervision.

Price the Next File Against the Work It Requires

Send EZ-TC the next executed contract and compare the $399 fee with the document checks, deadline follow-up, closing preparation, and compliance work you would otherwise own.

Submit Your Next Contract